The Secretary - this multi-faceted profession

Duties of the Secretary, as a rule, depend on the size of the company, the direction and scope of activities, and even content that invests the firm leader in the function "of the right hand." That is why very often the vacancy under conventional Secretary can "hide" the position of assistant director or administrative assistant. Employment it is important to consider that the terms of reference, as a rule, forms the head. However, there are specializations that define the basic responsibilities.

The many faces of the profession

One of the most popular secretarial positions - secretary in a small company (29% of the total number of announced vacancies). The duties of the Secretary shall include viewing mail, select the necessary correspondence, answers to standard inquiries, individual approach to visitors, telephone calls, control over the execution of tasks. Education required for the position, - Secretaries courses.

No less demand position of secretary office manager (22% of the total number of ads). He coordinates the work of office staff: secretaries, couriers, dispatchers. Organizes the activity of the office, engaged in clerical, handles incoming mail. In this role, managers want to see candidates with higher education or have graduated from specialized secretarial schools, training centers. A preferred preparation of the profile of the company activities and training abroad.

Closes the top three (19%), the Secretary position at the reception: deals with the reception and distribution of incoming calls, meets and escorts visitors. Since this post is one of the lower steps of the profession, special education, as a rule, it is not required.

In fourth place - Office Assistant (15%). His responsibilities include the preparation of draft decisions and texts of speeches manager, edit records and other documentation. It keeps track of how employees carry out the orders of the director, assesses the quality of the work performed. Required Education: specialized secretarial schools, training centers, colleges.

It is not often found vacancy announcement referent (about 1%), which is responsible for processing and distribution of mail, referencing the information, preparation of reports and articles for the chief, participated in the negotiations. The requirement - higher education or specialized secretarial schools, training centers.